Finance and Accounting

3 Best Practices for Improving Financial Management Reports

Financial management reports can cover anything from income statements, profit and loss summaries, and tax filings to retained earnings. Regardless of what you plan to cover in the next report, your business will need an efficient system that goes beyond presenting these details in an organized manner. You want to also improve the decision-making and responsiveness that arises from the report. You want stakeholders to act according to your findings and view the information provided as useful in the long run.

Profit and Loss Management: 3 Ways to Do it Right

Financial reports are a good indicator of the health of a company. You need to not only show how each financial aspect performed but also what has helped drive these forces, such as sales or marketing. Specific information such as revenue from your operations or how you can improve your company’s total assets can be sought after at the end of your plan. 

How then can you improve the company’s reporting to ensure a clear, efficient, and effective presentation? Check out these three ways to improve your financial management reporting.

Infinit-O Goals for Financial Management Report Outsourcing Blog

1. Have a Goal in Mind.

A report that tries to cover everything ends up discussing nothing. Before you head into drafting that financial management report, think first with an end in mind. You can go over a few questions to draw out a specific answer. Do you simply want to express your company’s overall revenue and expenses? Do you need to budget the expenses in the coming year? Do you need to see how the business financially grew based on its key drivers? These are just some of the questions you can consider when planning a report on the upcoming goals and plans for your business. From there, you can articulate an umbrella goal that will clarify and specify what your report hopes to achieve.

Infinit-O Infographics Graphs and Charts for Financial Management Reporting Blog

2. Maximize Visuals.

A financial report with images and charts helps your readers visually summarize and explain financial data. You want to give your business stakeholders clear and easy-to-comprehend visuals you want to present. Utilize infographics, pie charts, and other illustrations that can summarize the important points. Make sure the text and the visuals work hand in hand to tell the story of your data. Having a story in mind ensures that the goal of the report is maintained as you take the reader through the report’s information.

Infinit-O Simple Document Financial Management Reporting Blog

Make sure all elements work together so the report is readable. Stick to a color palette and use it consistently across the different pages. Otherwise, all the effort you made in ensuring consistency in the data and different information will be useless if they all don’t look good together.

Keep Everything Clear and Simple

3. Keep Everything Clear and Simple.

You’ll end up alienating your CEO or managers if the data and strategies presented are hard to follow and understand. Apart from using a color palette, keep in mind the basic design principles that will make sure the information reads clearly every time. Use white space to balance elements, stick to colors that are easy on the eyes, and make sure to use readable fonts.

The language should also avoid anything that remotely resembles corporate language and management speak. This just drowns out your message and makes your report’s goal less apparent. You want every word and the sentence completed to be clear, honest, and straightforward. Avoid resorting to jargon, keep the language simple, but never talk down to your reader.

For small businesses, creating a comprehensive financial management report can be time-consuming and eat into the hours they can spend on growing the company. Outsourcing provides a cost-efficient solution that enables managers to focus on their business and still have expert teamwork on the management report that covers bank statements, profit and loss summaries, tax filings, and other crucial information. 

Companies like Infinit-O can build you a dedicated team of market and financial analysts to complete a clear, straightforward, and goal-oriented management report on your finances. The outsourced team will spend the time you don’t have, ensuring that stakeholders have all the information they need in order to make the right business decisions to move their company forward. This leaves you to focus on your core tasks such as producing the right products or services, delighting your customers, and increasing your revenue. 

Infinit-O is a trusted F&A solutions partner that can help you build and operate a dedicated team of accounting professionals of every level including certified public accountants designed specifically for your unique needs, with cost savings of up to 70%. We can help you meet your goals, whether they be growth, better productivity or simply bottom-line cost savings. With access to excellent talent who use cutting-edge technology, we provide some of the best strategic solutions for your business. We are ISO-certified and GDPR-compliant, so your company and client data are safe with us.

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4 Areas in Finance Where Information Technology Greatly Helps

Information technology (IT) has helped companies in so many ways, especially when it comes to preventing cyberattacks and threat intelligence, improving the way we save our information on the cloud, and transmitting data from one source to another. Businesses across the globe now cannot function without an IT team backing up their servers and protecting important data such as company information, personal data of their employees and clients or customers, and behavioral data for marketing automation tools. IT is now an integral part of any business model, but while companies may understand the importance of IT, they still experience roadblocks like lack of training or underinvestment may have a harder time adapting to the highly digitized world.

Profit and Loss Management: 3 Ways to Do it Right

Within finance departments, however, there are challenges in streamlining accounting processes. Even with their technology, financial teams may need to speed up and ensure their stakeholders and consumers that the financial data they have are, aside from secured, accessible, understandable, reliable, and comparable to make better decisions for the company. 

So where does IT help? Here are 4 areas in finance where information technology can contribute greatly.

Infinit-O Outsourcing Bookeeping Financial Information Technology

1. Access to Information for Bookkeeping Processes

Information Technology simplifies bookkeeping processes and aids you in keeping your financial goals on track. Cloud computing, for instance, gives both the bookkeeper and the business owner access to financial data that are ready for review. This makes it easier for the accounting department and business leaders to make decisions faster.

Infinit-O Outsourcing Financial Reporting Information Technology

2. Faster Data Processing for Financial Reports

IT improves the reporting process by making data processing faster and minimizing errors. Aside from those, information technology has made it easier for financial leaders to understand the data with the use of real-time visualization and thus make important decisions for the company immediately.

A good way to see the effective fusion of IT and financial reporting would be how auditors and regulators use information technology to perform audits with state-of-the-art databases and applications to provide high-quality reports more accurately and frequently. Their reporting processes are streamlined and have fewer margins of error, thus increasing work efficiency and allowing these professionals to work in a shorter period of time.

Infinit-O Outsourcing Mortgage Processing Finance Information Technology

3. Multichannel Borrower Experiences for Mortgage Processing

According to a Fiserv consumer report, around 67% would feel more comfortable applying for a home loan on a laptop or desktop, while 29% prefer doing loan applications on their mobile devices. At times though, the prospective lender will change from one channel to another, such as a social media chatbot and then to a contact center. As long as the application process is streamlined, the loan applicant will have a successful time from start to finish.

This digital shift from paper-based applications improves borrower experiences because it provides more benefits for applicants, from acquiring information faster to improving transparency between the loan applicant and the financial institution. 

4. Automating Processes for Risk Management

Risk management relies so much on data that it’s no news that information technology has influenced this aspect of any business. IT facilitates the risk management process, from identification to analysis and evaluation. Through Big Data, analytics, cloud computing, and compliance systems, risk managers are able to organize and improve the business and block any threats that could bring down their revenue. 

For instance, data analytics is particularly helpful in market risk analysis, improving processes in:

  • Fraud Management – fast fraud identifications
  • Credit Management – better predictive capacity
  • Operational Risk – improve safety and more control over interaction with clients

Information technology has helped risk management experts evaluate early more often to see if a project should continue or not, and improve communication strategies throughout the organization in order to respond to risks.

Infinit-O Outsourcing Finance & Accounting Information Technology Specialist

Build a Flexible F&A Team with Finance and IT Know-How

While your in-house finance team might know how to work well with financial tasks that involve minimal IT investments, they may need further training, which may be out of your budget or update the entire F&A department with the latest financial technology. To ensure that your finance and accounting tasks are consistently monitored, team up with an F&A solutions partner that can keep up with the latest IT trends that could positively affect your business and improve revenue and overall ROI.

Infinit-O is a trusted F&A solutions partner that can help you build and operate a dedicated team of accounting professionals of every level including certified public accountants designed specifically for your unique needs, with cost savings of up to 70%. We can help you meet your goals, whether they be growth, better productivity or simply bottom-line cost savings. With access to excellent talent who use cutting-edge technology, we provide some of the best strategic solutions for your business. We are ISO-certified and GDPR-compliant, so your company and client data are safe with us.

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